February 2024 Tips - Defining Magistrates and Courts

Whether your magistrates are on a 6-year, 10-year, or other term cycle, keeping your courts and magistrates up-to-date is a breeze in In-Synch RMS. Magistrate information is entered through the Person Management module, whereas Court information is entered through Organization Management. These Courts and Magistrates populate the various pick lists for Traffic citations, Non-Traffic citations, and the Criminal Complaint form (PA).

Let's look at a couple of quick examples of adding courts and magistrates:

Adding Magisterial Information to a Person Record

With the person record open, select "MAGISTERIAL" from the "Custom Field Type" drop-down list on the "Numbers/Custom Fields" tab.

In-Synch RMS Person Management Numbers and Custom Fields tab

Enter a magisterial number into the "Value" field (A), select the "Add" button (B), and then save the record.

A magisterial number being added to a person record in In-Synch RMS

Adding Magisterial Information to an Organization Record

With the organization record open, select "MAGISTERIAL" from the "Number Type" drop-down list on the "Numbers" tab.

In-Synch RMS Organization Management Numbers and Custom Fields tab

Enter a magisterial number into the "Number" field (A), select the "Add" button (B), and then save the record.

A magisterial number being added to an organization record in In-Synch RMS

Tips:

When adding a Magistrate or Court, make sure any addresses or phone numbers have the role of "BUSINESS."

It's just that easy! Next time an election cycle approaches (or a vacancy is filled), personnel can enter (or update) your department's court and magistrate information with just a few steps.

For more information on other Modules in the In-Synch Systems Software, please visit https://www.in-synchrms.com/help.

Users can obtain Online Manual credentials by calling our help desk at 1-800-243-6540 Ext:1